Terms of Use

Any individual or organization that uses the roots portal (the "Portal") does so subject to the following terms and conditions. By accessing or using the Portal, you agree to be bound by these Terms of Use.

1. Use of the Portal

The roots portal provides agricultural financial management tools designed to help farmers organize, track, and analyze their farm operations and financial data. The Portal is a web-based platform that allows you to manage crop operations, marketing activities, equipment inventories, and related agricultural business information.

Beta Testing Period: The Portal is currently in beta testing. During this period, features may change, and the Portal may experience interruptions or errors. By using the Portal during beta, you acknowledge that you are helping us test and improve the platform.

We reserve the right to modify, suspend, or discontinue any aspect of the Portal at any time, with or without notice. Not all features may be available in all locations or to all users.

2. Account Registration and Security

To use the Portal, you must create an account with accurate and complete information. You are responsible for:

Maintaining the confidentiality of your account credentials
All activities that occur under your account
Notifying us immediately of any unauthorized access or security breach

Each account is limited to one farm operation. You may not share your account access with others. For security purposes, your session will automatically timeout after a period of inactivity.

3. Your Data and Privacy

Data Ownership: You retain full ownership of all data you enter into the Portal, including but not limited to crop information, financial records, equipment inventories, field operations, and marketing data.

Data Use: By using the Portal, you grant roots a license to store, process, and display your data solely for the purpose of providing the Portal's services to you.

Data Export: You may export your data from the Portal at any time in available formats.

Data Retention:

If you close your account, we will retain your data for up to five (5) years to allow for potential account reactivation
You may request permanent deletion of your data by contacting us in writing
We may retain certain data as required by law or legitimate business purposes

Privacy: We will not sell your personal data to third parties. We may share your data as necessary to provide Portal services, comply with legal obligations, or with your explicit consent. Please review our Privacy Policy for detailed information about how we collect, use, and protect your information.

4. Waitlist and Communications

If you join our waitlist through our inquiry form, we collect your name and email address solely to:

Notify you of Portal updates and availability
Inform you when the Portal is ready for account creation

We will not sell your email address. We may use your email to communicate about roots portal updates, features, and related services. You may unsubscribe from waitlist communications at any time by emailing info@rootsportal.com. Once you unsubscribe, you will be removed from future marketing communications.

5. Beta Testing Responsibilities

During the beta testing period, users are expected to:

Report bugs, errors, or unexpected behavior
Provide feedback on features and functionality
Document steps taken that resulted in any issues or bugs
Participate in good faith to help improve the Portal

Feedback and Suggestions: Any feedback, suggestions, or ideas you provide about the Portal may be used by roots without obligation or compensation to you. Not all feedback or suggestions will result in changes to the Portal. By providing feedback, you grant roots a perpetual, irrevocable, worldwide license to use, modify, and incorporate your suggestions into the Portal or other roots products and services.

Data Modifications During Beta: We may modify, reset, or delete data as necessary during beta testing for system improvements, corrections, or testing purposes. Where reasonably possible, we will provide advance notice, but you acknowledge that data changes may occur without prior notice during the beta period.

6. Subscription and Payment

The roots portal is currently offered free of charge during beta testing. When subscription pricing is introduced:

Beta users will have the option to upgrade to a paid subscription
No account will be automatically converted to a paid subscription without your explicit consent
You will be notified in advance of any subscription options and pricing
You may choose to continue using the Portal on available terms or close your account

7. No Financial Advice

The roots portal is a financial management tool only. We do not provide financial, investment, tax, legal, or agricultural advice. The Portal provides tools to organize and analyze your data, but:

All decisions based on Portal data are your sole responsibility
You should consult qualified professionals for financial, legal, or agricultural advice
We make no recommendations about crop selection, marketing strategies, equipment purchases, or any other farm management decisions

The Portal presents your data and performs calculations based on information you provide, but it does not constitute professional advice of any kind.

8. No Warranty

We strive to ensure the Portal is accurate, reliable, and available. However, we do not warrant the Portal or its content for completeness, timeliness, or accuracy. The Portal is provided "as is" and "as available," without warranty of any kind, either express or implied.

We disclaim all warranties, including but not limited to:

Merchantability or fitness for a particular purpose
Accuracy of calculations, reports, or data displays
Uninterrupted or error-free operation
Security from unauthorized access or data loss
Compatibility with your devices or browsers

You acknowledge that during beta testing, the Portal may contain bugs, errors, or incomplete features.

9. Limitation of Liability

roots will not be liable for any damages arising from:

Use of or inability to use the Portal
Errors, bugs, or inaccuracies in the Portal or its calculations
Farm management or business decisions made based on Portal data
Loss of data, profits, revenue, or business opportunities
Interruption of service or system downtime
Unauthorized access to your account or data
Any other matter relating to the Portal

We are not responsible for failure or delay in performance caused by events beyond our reasonable control, including but not limited to acts of God, natural disasters, internet service provider failures, hosting provider outages, cyberattacks, government actions, or other force majeure events.

This limitation applies regardless of whether roots was advised of the possibility of such damages and applies to all theories of liability, including contract, negligence, tort, strict liability, or any other legal theory.

Your sole remedy for dissatisfaction with the Portal is to stop using it and close your account.

10. Indemnification

You agree to indemnify, defend, and hold harmless roots, its officers, directors, employees, agents, and affiliates from and against any and all claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys' fees) arising from or relating to:

Your use or misuse of the Portal
Your violation of these Terms of Use
Your violation of any rights of another person or entity
Any data or content you submit, post, or transmit through the Portal
Any business or farm management decisions you make based on Portal data
Your breach of any applicable laws or regulations
Any dispute between you and a third party arising from your use of the Portal

This indemnification obligation will survive termination of your account and these Terms of Use.

11. Intellectual Property

The roots portal, including its design, features, functionality, code, calculations, methodologies, and all related intellectual property, is proprietary and owned by roots. You may not:

Copy, modify, or create derivative works based on the Portal
Reverse engineer, decompile, or disassemble any part of the Portal
Use the Portal's proprietary methodologies outside the Portal
Remove or alter any copyright, trademark, or proprietary notices
Use automated systems or bots to access the Portal

You may:

Use the Portal for your legitimate farm management purposes
Create incidental copies during normal use (such as browser cache)
Print or export your own data for your personal or business use

The "roots" name, logo, and all related marks are the property of roots.

12. Prohibited Uses

You may not use the Portal:

For any unlawful purpose or in violation of these Terms
To violate any applicable laws or regulations
To infringe upon rights of roots or any third party
To transmit viruses, malware, or other malicious code
To interfere with or disrupt the Portal's operation
To attempt unauthorized access to any part of the Portal
To impersonate another user or provide false information
To use another person's account without permission

13. Account Termination

By You: You may close your account at any time by contacting us. Upon closure, your data will be retained for up to five (5) years for potential reactivation unless you request permanent deletion.

By roots: We reserve the right to suspend or terminate your account if you:

Violate these Terms of Use
Provide false or misleading information
Engage in prohibited uses
Fail to pay subscription fees (when applicable)
Cause harm to the Portal or other users

We will provide notice when reasonably possible before terminating an account.

14. Changes to Terms

We reserve the right to revise these Terms of Use at any time by posting updated terms on the Portal. Revisions become effective immediately upon posting. We are not required to notify you of changes before they become effective, though we will make reasonable efforts to inform users of material changes.

Your continued use of the Portal after changes are posted constitutes acceptance of the revised Terms.

15. Changes to the Portal

We may add, modify, or remove features from the Portal at any time. We may also introduce new services, change pricing structures (after the beta period), or modify how the Portal operates. We will make reasonable efforts to notify users of significant changes.

16. Governing Law and Jurisdiction

These Terms of Use are governed by and interpreted under the laws of the State of Iowa, USA, and applicable federal laws, without regard to conflict of law principles.

Any disputes arising from these Terms or your use of the Portal shall be resolved in the courts of Iowa. You consent to the exclusive jurisdiction of Iowa courts for such disputes.

17. Severability

If any provision of these Terms is found to be unenforceable or invalid, that provision will be limited or eliminated to the minimum extent necessary, and the remaining provisions will remain in full force and effect.

18. Entire Agreement

These Terms of Use, together with our Privacy Policy and any other agreements governing specific services you receive from roots, constitute the entire agreement between you and roots regarding the Portal.

If these Terms conflict with any other agreement governing a specific service, the terms of that specific service agreement will control.

19. Contact Information

If you have questions about these Terms of Use, please contact us at:

Email: info@rootsportal.com

20. Unauthorized Access

Unauthorized use of the Portal and our computer systems, including but not limited to unauthorized entry, misuse of passwords, or misuse of any information, is strictly prohibited. Attempted unlawful use may subject you to liability for damages and criminal prosecution.

21. User Conduct and Responsibility

You are solely responsible for:

All data you enter into the Portal
The accuracy and completeness of your information
Decisions made based on Portal data or reports
Compliance with applicable laws and regulations
Backing up critical business information
Verifying calculations and reports before relying on them

By using the roots portal, you acknowledge that you have read, understood, and agree to be bound by these Terms of Use.